Who NEEDS to submit insurance:
• All exhibiting companies regardless if you use GES or not
Who DOESN’T need to submit insurance:
• Meeting Pod
• Meeting Cube
• Meeting Rooms (if you do NOT have a buildout)
Per the Exhibitor Rules & Regulations it is a condition that Exhibitors arrange adequate insurance to attend the Event. Minimum limits are advised below. Ascential Group Limited have arranged for Exhibitors to be covered under their insurance policy for a fee. An “Evidence of Insurance as an Exhibitor” document, summarizing the cover provided will be issued with your deposit invoice. Minimum limits are:
Cover Headings: Exhibitor Expenses
Standard Limits: *GBP 20,000
Summary of Cover: Loss of irrecoverable expenses sustained as a result of cancellation, abandonment, curtailment, postponement or removal to alternative premises; inability to open or keep open your stand/space due to damage to Exhibitor property at the venue, in transit to the venue or damage to the venue itself; late or non-arrival of Exhibits or of your staff/representatives; failure to vacate the venue within the contracted time; reasonable additional costs and expenses incurred in avoiding or diminishing a loss for reasons beyond your control.
Cover Headings: Exhibitor Property
Standard Limits: *GBP 20,000
Summary of Cover: Physical loss of or damage to property for which you are responsible, including exhibits, stands, displays, equipment, furnishings, stationery, promotional literature, being brought to the venue for the purposes of the Exhibition.
Cover Headings: Exhibitor Liability
Standard Limits: *GBP 2,000,000
Summary of Cover: any one occurrence Legal liability to pay compensation, legal costs and expenses as a result of accidental death or injury to a third party and/or damage to their property at the venue.
* or USD$ equivalent as at the date you sign the Agreement.
If you already have suitable Public Liability cover in place please send evidence of satisfactory alternative insurance arrangements to InEvexco Ltd, who administers our Exhibitor insurance. This should be received by InEvexco at least 30 days prior to the exhibition opening. Please do not send any insurance documentation to Ascential Group Limited. A full specimen policy wording, showing the terms, conditions and exceptions of the cover is available from InEvexco Ltd using the contact details below. Alternatively it can be viewed on www.InEvexco.co.uk. This service is provided on a non-advised basis and you should make sure that the minimum limits are sufficient for your needs.
Email address: Ascential@inevexco.co.uk
Direct Line: +44 (0) 1732 757616
In the event that InEvexco is satisfied with the insurance arrangements that you have in place, you shall be entitled to a credit of a sum equal to the Insurance Fee. This credit shall be set off against any outstanding fees that are due to us. Once you are notified by InEvexco Ltd that your alternative insurance is sufficient, please download the Evidence of Insurance form, fill out the required information and keep on file for your own records.
Download Form Here: Evidence of Insurance Form
Exhibitor Appointed Contractor (EAC): An exhibitor appointed contractor is an outside contractor hired by the exhibitor for any services used other than the in-house general contractor that Money20/20 uses (Freeman).
If you use Freeman exclusively for all services related to the installation and dismantle of your booth, the EAC form is not required. If your company plans to utilize the services of any independent contractors other than Freeman, the EAC form must be completed and signed by a representative of the exhibiting company. For the safety and security of the show, please be sure to submit EAC forms for all vendors associated with your booth to ensure that your EAC will have access to the show floor for move-in and move-out with no issues. If you do not submit your EAC form, this may cause delays in your booth set up. All EAC forms must be submitted to firstname.lastname@example.org by September 27, 2019.
Download Form Here: EAC Form
• EACs will be required to pick up their wristbands onsite at the Money20/20 exhibitor check-in desk located at the entrance to the exhibit hall (Level 2, Sands Expo Center) in order to gain access to the exhibit hall. EACs must present photo ID.
• EACs will only be allowed access to the exhibit hall during exhibitor move-in and move-out dates/times. If an EAC needs access to an exhibitor’s space at any other time, the exhibitor will need to register the EAC for a Money20/20 event badge.